Technical Assistance for
Civil Society Organisations

PADOR registration

The Potential Applicant Data On-Line Registration (PADOR) is the on-line system in which organisations who are potential applicants to calls for proposals, register and update regularly information about their profile (legal, financial etc.). The information registered in PADOR is used by the European Commission during the evaluation of applications as well as for checking the eligibility of the organisations that participate to calls for proposals.

Every organisation in PADOR has a unique identification number (EuropeAid ID-EID). The organisation must mention this EID in the application submitted to a call for proposals via PROSPECT, the IT system for online submission.

PADOR (organisation registration) and PROSPECT (application submission) are the two online systems that simplify the process of applying to calls for proposals.

It was noted that CSOs often find it difficult to register in PADOR mainly due to a lack of knowledge of the English language and the demanding procedure for computer databases, which reduce the possibility of CSOs to participate as applicants and partners of the EU calls for grants. To enable CSOs and strengthen their capacity for the withdrawal of resources from EU funds, TACSO offices organised numerous workshops and trainings on PADOR registration.
TACSO has developed a video to assist CSOs with registration.

Watch PADOR Video links

1. Introduction into PADOR Registration http://www.youtube.com/watch?v=9YZYtcGXq1I


2. PADOR Registration Online https://www.youtube.com/watch?v=8OICSrV1cxk

3. ECAS Registration https://www.youtube.com/watch?v=BfPPv6RiBKk

4. Log in to the PADOR https://www.youtube.com/watch?v=mMAaOJoKda4

5. Identification https://www.youtube.com/watch?v=EuggZ7ep0Pk

6. Administrative Data - https://www.youtube.com/watch?v=4A3POWeaUdM

7. Profile - https://www.youtube.com/watch?v=pStUAJ7RYTE

8. Experience - Sector https://www.youtube.com/watch?v=UqdheQe4yuU

9. Experience - Geographic https://www.youtube.com/watch?v=oYZyLZzhnrM

10. Crossed Information - Experience https://www.youtube.com/watch?v=f46xstE-r2U

11. Financial Health https://www.youtube.com/watch?v=YX9VCbejT5M

12. Audit Report https://www.youtube.com/watch?v=2N_DcCKfkDM

13. Staff https://www.youtube.com/watch?v=dTTmvrk3Xsg

14. Board of Directors https://www.youtube.com/watch?v=HAl3k2XXgZo

15. Additional Information https://www.youtube.com/watch?v=27pr5ivU-Tg

16. Declaration of Honour https://www.youtube.com/watch?v=tpTnWXinm9o

17. Updating PADOR Information https://www.youtube.com/watch?v=rr1ErBz_1mc

18. Offline PADOR Data https://www.youtube.com/watch?v=jY9DUv7_9oY

19. Partner Search https://www.youtube.com/watch?v=207k6Cpgyr0

20. Forgotten Password or Login https://www.youtube.com/watch?v=8bdG3Ik2ms0

21. TACSO Contacts https://www.youtube.com/watch?v=gtVkgTastdM


TACSO also developed a list of Frequently Asked Questions on PADOR use by CSOs. The list is available below.

1. If an organisation is a result of a spin-off of an older and experienced organisation, does PADOR provide space for an explanation of previous and extensive experiences of the newly established organisation (i.e. previous projects implemented prior to spin-off)?

a. Yes, although there is no dedicated field for this type of data, the Strategy and Methodology page offers 20,000 character spaces for descriptive data on strategies, methodologies, philosophies and approaches of your organisation (How to choose a country/region, a project, a partner. Conditions to create a strong partnership, ownership, etc.).

b. Yes, because the Registration Date field (on Profile page of PADOR) is not interlinked with the Sectorial and Geographical page of the registration. Thus, even though your organisation is registered recently, you can still provide data on your organisation’s previous experience dating later than the official registration date.

2. How can I know that my organisation is registered to PADOR?

a. If you are registering for the first time, after completing all the required fields on the PADOR registration form you should submit all the data by signing it in the last step of registration. Upon signing the data, PADOR will automatically generate the EuropAid ID placed on the top of the page, which will turn from N/A to a similar format of KO-YYYY-XXX-1234567890.

b. If you have previously registered, after logging in to PADOR portal, check the top of the page for the section titled EuropAid ID, and the code (i.e. KO-YYYY-XXX-1234567890) following this field is your organisation’s ID, meaning you are already registered. If the section notes N/A, this means that you have not filled in all the required fields and you will need to double-check the data entered.

3. How can I access PADOR, if I have forgotten my password?

a. Start on the PADOR homepage and click on "You have forgotten your ECAS password".

b. Click on “Don’t yet have a password” or “Forgot your password”.

c. The domain for accessing PADOR is always "EXTERNAL".

d. Introduce your username or "login email" (that you have provided previously as Personal login on the "Identification" screen (see point 1.4.2. of the Quick Guide).

e. Click on "Request ECAS password".

f. Consult your "login email" address (also check your spambox) and continue.

g. Write down your username, create your password and click on "Submit".

After following the steps above, your password will be reset.

4. Not having an EuropeAid ID (PADOR ID), can my organisation use a temporary code for the application, referred to as Temporary LEF Code (note on PADOR: Temporary LEF codes are assigned to organisations that have never received European grants)?

a. No, Temporary LEF codes are assigned to organisations that have never received European grants. In PADOR temporary LEF codes are not visible. They appear "N/A".

b. A temporary LEF code is attributed to your organisation when you register it in PADOR. In PADOR, this temporary LEF appears "N/A". The LEF data is identified by an asterisk (*) and is written with orange letters (orange is used for compulsory data).

c. For project application purposes you will need EuropeAid ID (PADOR ID), which is generated only upon completion of the registration and input of all required data.

d. EuropeAid ID is the only code provided and visible to organisations that have never received European grants after registration to PADOR.

e. EuropeAid ID is the only reference code (within PADOR) requested from the organisations on EC application form for grants.

5. If my organisation is registered in Kosovo as an INGO, a branch of an international organisation, is it eligible for grant application, should I register in PADOR and do I have to open a new PADOR or use the existing PADOR of the headquarters?

a. All grant applicants should register in PADOR, if the guideline for the call for proposals requires PADOR ID.

b. INGO eligibility for grant applicants should be reviewed in the Guidelines for Grant Applicants (for the specific call for proposals) or consulted with the contracting authority (EC) contact point for further clarifications.

c. Depending on the eligibility criteria: https://docs.google.com/forms/d/e/1FAIpQLSfxGkUB5phzde3ehCLZXIrQo_ESQpDnyZEt1s4qDqaR-VG9NQ/formResponse

d. If INGO headquarters are eligible and are the applicant, PADOR existing ID of the headquarters should be used.

e. If INGO’s headquarters are not eligible and the local (Kosovar) branch is the applicant, then the local branch should be individually registered in PADOR and acquire new EuropeAid ID (PADOR ID).